Staff exchanges outside Europe

Through Erasmus+ International Credit Mobility (ICM), all employees at Uppsala University, including doctoral students, can receive grant funds for their department or unit to do some kind of staff exchange at universities outside Erasmus+ programme countries.

Activities

1. Job shadowing

You can job shadow an employee at one of the partner universities listed under places you can go to.

2. Training programme

Your host university can arrange a training programme for you. I normally lasts a few days and you can e.g. be trained to use certain equipment or learn new work methods.

3. Teacher exchange

Teacher exchanges have two requirements:

  1. There must be an agreement between Uppsala University and the host university. (There is one for every university under places you can go to.)
  2. During a teacher exchange, the employee who goes must work with teaching for at least eight hours per week.

4. Teacher exchange combined with other type of staff exchange

It is possible to combine a teacher exchange with another exchange activity if the stay abroad is about strengthening the quality of teaching, by for example discussing teaching methods during the exchange. In this combined staff exchange activity, the teaching requirement is reduced to four hours per week.

5. Staff Weeks

Some of Uppsala University's ICM partners sometimes arrange so-called Staff Training Weeks or Staff Weeks. They have a thematic programme and receive several visitors at a time. Going on a Staff Week may mean that you don't get as much personal exchange as you would if chossing another type of staff exchange activity, but instead you are given a greater chance to network with people from several different universities. You can contact the universities listed under places you can go to that you are interested in and ask if they arrange any Staff Weeks.

Places you can go to

You can go on a staff exchange to the universities listed below. The list also shows how many grants there are, the length of stay and the level of the travel grant for each university.

List update

The Division for Internationalisation applies for new ICM grants every year. Therefore, the list is updated in August and December. The universities in the list may change during those months.

European University of Tirana

  • 2 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2026
    • The travel grant is EUR 360

Hebrew University of Jerusalem

  • 3 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2026
    • The travel grant is EUR 530.

KIMEP University

  • 3 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2026
    • The travel grant is EUR 820

American University of Beirut

  • 1 seat: 14 days + 2 travel days
    • The exchange has to take place before 30 June 2025
    • The travel grant is EUR 530
  • 3 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2026
    • The travel grant is EUR 530

Moldova State University

  • 2 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2025
    • The travel grant is EUR 275

Tunis El Manar University

  • 2 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2025
    • The travel grant is EUR 360
  • 3 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2026
    • The travel grant is EUR 360

Taras Shevchenko National University of Kyiv (TSNUK)

  • 3 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2025
    • The travel grant is EUR 275

National University of Science and Technology

  • 2 seats: 7 days + 2 travel days
    • The exchange has to take place before 30 June 2026
    • The travel grant is EUR 1500

Insurance

Given that the training is done within the scope of your employment at Uppsala University you are insured through the Swedish state business travel insurance from Kammarkollegiet. Other insurances from Uppsala University might also be applicable.

Information about the Swedish state business travel insurance on Kammarkollegiet's website

Hands on a braille

Financial contribution

Payment to your department or unit

The department or unit you work at will be compensated financially through grants from Erasmus+ ICM. The grant is paid out in a lump sum but consists of two different parts: a daily subsistence grant and a travel grant.

Compensation per day

The grant amount is EUR 180 per day for the first 14 days. After 14 days, the amount is EUR 126 per day.

Travel grant

Please refer to the information in the list under places you can go to.

Save your receipts to get reimbursed

The exchange rate used to set the grant amount is determined by the European Commission and is stated in the formal decision on your application. The exchange rate may change and if so, the grant amount in SEK also changes. The department or unit concerned must be prepared to co-finance the costs incurred in connection with the staff exchange, if the grant amount does not cover all costs. Therefore, employees who go on staff exchange must save all receipts in order to be compensated upon their return. 

Application

The application for an exchange seat with a monetary grant is open 1-31 January and 15 September–15 October and consists of two parts:

  1. The PDF application form called Mobility Agreement (PDF) Pdf, 209 kB.. Download the form, fill it in digitally and get it signed by all three parties (the applicant, the head of unit/department at Uppsala University and the host department/organisation).
  2. The application portal in MoveON where you upload your filled in and signed Mobility Agreement.

To be able to fill in the Mobility Agreement, you first need to follow the instructions under "How to apply" below.

1. Define the purpose and review the partner universities

Start by thinking about what you want from your stay abroad. What goals and expectations do you have? How does this strengthen your work at UU? Do you/your department/unit/division already cooperate with the receiving university? Once you've answered those questions, you can explore the universities listed under places you can go to and see what would suit your work.

2. Talk to your head of unit

Talk to your head of unit or department about doing a staff exchange. You will go as a representative from Uppsala University, with a salary from Uppsala University. Therefore, your department/unit/division must be prepared to co-finance the costs incurred in connection with the activity if the grant funds do not cover all costs.

You can apply now, but you don't have to go on staff exchange until later. Please refer to the information under places you can go to to see the latest date for a staff exchange for each university.

3. Organise the exchange with the host

Contact the partner university where you would like to do a staff exchange. Discuss the arrangement for your possible exchange and ask for letter of invitation letter to attach to your application.

4. Apply for an exchange seat with a monetary grant during one of the application periods

You need to apply for an exchange seat with a monetary grant during one of the application periods:

Applications can be granted only if submitted before the start of the staff exchange. Email erasmus@uu.se if you have any problems with your application.

Your application will be reviewed by the Division for Internationalisation and the host university. Priority will be given to applicants with a letter of invitation from the host university, and to applicants who have never before participated in the Erasmus ICM programme.

To do during and after the staff exchange

During

  1. Get the Confirmation Form (PDF) Pdf, 116 kB. signed by the receiving company/organisation/university.
  2. Email erasmus@uu.se if something that affects the length of the stay happens.

After

  1. You need to register your travel expenses in Primula within a month upon your return in order to be compensated by your department/unit/division.
  2. Complete the Erasmus Participant Report link that will be emailed to you shortly after you have completed your stay abroad.
  3. Email the signed Confirmation Form (PDF) Pdf, 116 kB. to erasmus@uu.se. Feel free to attach a short travel report about your staff exchange, but this is optional.
  4. Be prepared to occasionally help the Division for Internationalisation when asked to participate in different types of workshops or webinars.

Last modified:

FOLLOW UPPSALA UNIVERSITY ON

facebook
instagram
twitter
youtube
linkedin