Student records (Ladok)

The University's student records are managed in a system known as Ladok. Ladok contains information about all Bachelor's, Master's and PhD students.

Once you have been accepted to a course, your name, personal identity number and address will be registered in Ladok. Once you have enrolled, registrations and results will be recorded by the department you are studying at. Credit transfers and qualifications awarded will also be recorded, as well as information regarding payments of tuition fees.

Services in Ladok

All students have access to their own student record in Ladok through their student account. In Ladok you can register for courses, sign up for examinations, change your contact details, order transcripts and apply for degree certificates. If any information is missing in your record, please contact the department offering the course.

If you are not able to log in to Ladok, please use the web form for official certificate of studies.

Change of name and address

If you have to change your name or population registration address, you need to do that at the Swedish Tax Agency.

Ladok is updated every weekday with changes from the Swedish Tax agency regarding your first name, any middle name, last name and residential address. The day after a change is made at the Swedish Tax Agency (Skatteverket), the information is registered in Ladok.

Change of address

The university register your population registration address in Ladok. If you want your mail to an address other than the one where you are registered, or if you are not registered in Sweden, you may enter an alternative address in Ladok. If you are going to change your population registration address, you need do turn to the Swedish Tax Agency.

Change of name

When the Tax Agency changes a name in its registry, the University system will get the new name the first Tuesday after the information has been updated. Name changes do not affect your user identity and password at Uppsala University.

Change of name only affects your email address and, if applicable, where your name is displayed using data from Ladok. Any forwarding of emails to another email address is moved to the new email address.

Other features such as Studium, and file areas, etc. are not affected by this other than that the display name is changed.

In some cases there may be complications regarding the given first name, of a person with multiple names. Contact the Swedish Tax Agency or other authorities, as in this case with Uppsala University, it is the first name that is registered at the Tax Agency which is applicable.

If it is not quite clear which is "your right" given name, we recommend that you contact the Swedish Tax Agency for clarification.

How the information in Ladok is used

The information in Ladok may be used by other authorities and universities for decisions regarding admisssions and student grants, statistics and certain other purposes. The Regulation (1993:1153) on the Account of your Studies, etc. at Universities and Colleges states which information should be recorded and the purposes the data may be used for.

Your rights to access your personal data and receive information about its use are regulated in the General Data Protection Regulation and are outlined in the University's Data protection policy.

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