Erasmus grant for traineeships outside the EU

Within the Erasmus+ programme you can recive a grant to conduct a traineeship outside the EU. The grant can, for instance, fund the collection of data for an independent project at a company, organisation, or university. An independent project could be an internship course, a thesis project, a C-, D-, or master's thesis, or a doctoral dissertation. The key requirement is that your department has approved the activity as relevant to your studies. Volunteer work is not eligible for funding.

Ways in which you can participate in an Erasmus traineeship outside the EU:

  • Within the framework of a traineeship course at Uppsala University
  • Within the framework of a degree project or thesis

To be eligible for an Erasmus traineeship, the following criteria must be met:

  • You must be studying with the intention of obtaining a degree at Uppsala University, whether it be at the undergraduate, master's, or doctoral level.
  • You must have successfully completed at least 60 credits of university studies. Credits from other universities or HEIs can be included in these 60 credits.
  • You are registered at Uppsala University when you apply.
  • You have arranged a traineeship that has been approved by your department and it must be relevant to your studies and your future career.
  • The organisation where the traineeship will take place is approved.
  • The traineeship is full-time for the full time of the traineeship. Full-time refers to 40 hours per week. Sometimes there may be variations in what is considered full-time in different countries. If your traineeship is less than 40 hours per week, an official justification from your traineeship placement is required.
  • You must not have another EU grant during the same time period.

Students with a residence permit

Students studying in Sweden on a residence permit should check with the Swedish Migration Agency that participation in exchange studies or traineeship outside Sweden does not affect their residence permit. Please refer to the Swedish Migration Agency's website.

Visa to participate in an Erasmus traineeship

Depending on your nationality and the country where you will be conducting your traineeship you might need to apply for a visa/residence permit. Please make sure to properly check what is required in your case. In some instances you might need to show that you have been granted an Erasmus Traineeship Grant – if this should be the case for you: make sure to apply on time.

You can receive an Erasmus grant for traineeships multiple times, but the following rules apply to how long and how many times you can apply for an Erasmus grant:

  • Your traineeship must both commence and conclude within 1 July 2024 to 30 July 2025.
  • Within the Erasmus programme, one month is considered as 30 days. You can receive an Erasmus grant for a maximum of 12 months (360 days) for each educational level (bachelor's, master's, and doctoral levels). Students enrolled in long non-structured programme, such as the Medicine Programme, are allowed an Erasmus grant for a total of 24 months (720 days) during their entire education.
  • For those who have previously participated in an exchange or traineeship with an Erasmus grant, whether through other institutions in Sweden or abroad, that period is also counted within the 12 months (360 days).

The grant does not provide full cost coverage. It is intended to cover additional costs during your traineeship. The size of the grant may vary from one year to the other.

The grant amount is calculated using the exchange rate of the European Central Bank on the date when Uppsala University received the funds from the EU Commission. Therefore, the exchange rate used may differ from the actual exchange rate at the time when the grant is paid out.

Grant levels

There are three grant level groups for the Erasmus grant for traineeships outside EU. If your traineeship is carried out in a country belonging to group 3, you will also automatically receive a travel support based on the distance to the traineeship country.

Group 1: 660 €/month

  • Andorra
  • Monaco
  • San Marino
  • Vatican

Grupp 2: 710 €/month

  • The Faroe Islands
  • Switzerland
  • UK

Grupp 3: 700 €/month

  • All other non-EU countries that are not part of Erasmus

Inclusion support

If you have a disability or one or several children, you can apply for inclusion support to cover additional costs that exchange studies or a traineeship abroad may result in.

Woman in wheelchair.

Support for sustainable means of transport

In addition to the Erasmus Traineeship grant, you can apply for and receive two grants for travelling sustainably: the top-up for green travel and the Green Travel Grant.

Man traveling by train.

Travel support

Students who are undertaking an Erasmus traineeship outside the EU within one of the countries in the grant level group 3 are entitled to a travel allowance.

Three women walking along a train platform.
Student on top of a mountain with their arms wide open.

Language course before starting the traineeship

You have the option to take a language course in the host country before your traineeship begins, and in that case, you may qualify for an additional grant.

The language course can be of any length in the language you will use during the traineeship or in the host country's local language. It is your responsibility to find an approved course, from your traineeship organisation or a higher education institution in the host country, in connection with your traineeship

The language course cannot be included in the minimum days for the traineeship. You will not receive a grant for any course fee or days between the language course and the traineeship. State the date of the language course in your application.

Application

You apply for the Erasmus traineeship grant after you have arranged a traineeship with a host organisation. The grant application and other mandatory documentation are submitted electronically through the system MoveON. An application takes around one month to process after the application round has closed.

Application rounds during the academic year 2023/2024

  • 1–30 November 2023
  • 15 April–15 May 2024

Restrictions

  1. Applications for traineeships that have already begun are not accepted.
  2. If you plan to start a traineeship earlier than one month after the closing of the application, please contact erasmus@uu.se. We cannot guarantee that such applications can be approved, but in some cases we can accommodate early start dates.

Instructions to the application

Application manual: Instructions for the application

Includes everything you need to know about the grant application.

Grant manual: Instructions for after the approval

When your application has been granted there are a few things that you are obliged to do both before and after your traineeship.

To the application

The application is submitted in the system MoveON.

To the application manual

Instructions for how to apply for the grant.

To the grant manual

Your obligations when you have received a Erasmus grant.

Temporary changes and extra drop-in sessions

  • Drop-in sessions are canceled on 23 April, 30 April, 9 May and 6 June 2024.
  • Additional drop-in sessions is scheduled on 13 May and 15 May 2024 at 13:00–14:00.

Email

  • For questions about exchange studies or freestanding courses through ENLIGHT: mobility@uu.se.
  • For questions about Erasmus traineeship grant, Erasmus grant for studies, Erasmus grant for blended mobility or the International Credit Mobility grant: erasmus@uu.se.

Drop-in: Consult an International Officer

Meet with our International Officers to discuss your inquiries regarding studies or traineeships abroad. You have the option to connect through Zoom or have an in-person meeting.

Kindly be aware that drop-in sessions will not be available on public holidays and during breaks such as Christmas, Easter, and summer vacations.

Uppsala students

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